When I begin a risk assessment, I ask for a series of documents. One of these is an employee off-boarding document. Most small and mid-size companies do not have one of these in my experience. But, they should.
You’ll be able to access one, below, but first a little video about why one is important. This is a short video showing you the template and describing why it is important. You can go full screen and in HD if you like.
Ask yourself a few questions about the last time an employee left your organization:
- Did you verify the person returned all company property?
- Did you change the company wifi password?
- Did you revoke access to his/her access control card (to enter the building, for example)
- Did you contact vendors and clients who worked closely with the person?
The answer to all of these questions should be “Yes”.
Less than one month ago, I was called into an emergency situation. An employee with access to nearly all technical systems resigned. This person changed the configuration of the phones, security system for the building, and copied company files to a personal Dropbox account. There was more, but you get the picture.
An employee off-boarding document may not have stopped the ex-employee from committing the acts. It would have ensured the company had a conversation about sensitive info, company equipment, and provided a signed document in the event legal action needs to occur. It would have also alerted the company to change common passwords such as the wifi device.
Feel free to use the document, linked below, for your organization. You can modify it as you see fit. All we ask is you let us know if you do use it so we know this material is of value.
Employee Off-Boarding Template
Employee Off-Boarding Template by Rocker is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.